› Corporate Photographer

The software built for B2B corporate photographers

Client companies, multiple contacts, grouped invoicing, a professional client area: run your corporate business without juggling a spreadsheet and ten different tools.

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Corporate photographer during a company photo session

Grouped invoice sent

Dupont SAS company – 4 services, €2,400 excl. VAT

New contact added

HR department – Martin & Fils company

Framework agreement signed

Groupe Lumière – Corporate portraits 2026

Team gallery viewed

12 employees downloaded their portrait

The everyday B2B challenges corporate photographers face

Corporate photography isn't managed like an individual client. Here are the real friction points photographers face when working with companies.

Too many contacts for a single company

A client company is never a single point of contact. The HR manager who organises, the accountant who pays, the executive who approves, the assistant who coordinates schedules... Without a dedicated tool, you end up managing this with one contact record per person, with no link between them and no overview of the company as a whole.

One invoice per session, when a single one would do

A company that books you for 8 corporate portrait sessions in a month doesn't want to receive 8 separate invoices. It wants a single end-of-month invoice, with each service itemised. Without the right software, you either invoice by hand, service by service, or cobble together a summary in a spreadsheet.

Pricing built for the general public, not for B2B

On most photography management platforms, service catalogues, online booking pages and quotes are displayed VAT-inclusive by default, designed with an individual client in mind. A purchasing department or finance team thinks in terms of net prices: your contact has to work out the price excluding VAT themselves before passing it on internally, or ask you to redo everything.

No centralised space for the client company

Your individual clients have a client area with their galleries and documents. But for a company with several points of contact and several sessions throughout the year, there's often no single place to find all of the company's services, invoices and galleries.

One contact, both individual AND professional

The HR director who books you for team portraits might also be your client as an individual, for a family session. Without a link between the two worlds, you end up duplicating the record, losing the history, and no longer knowing whether an invoice should be addressed to the company or to the person.

A company's history scattered everywhere

How many sessions have you done for a given company this year? What's the total invoiced? Which services are still awaiting payment? Without a centralised company record, answering these questions means digging through dozens of scattered client files.

These friction points aren't inevitable. They simply come from tools designed for B2C, not for managing a genuine B2B relationship.

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A solution built for
the B2B relationship

Not a generic feature list. What you can actually do to manage your client companies, day to day.

A centralised company record for every professional client

Create a company record and link as many contacts as you need, each with their own role: decision-maker, payer, coordinator, HR contact... Every session, quote, invoice and exchange for the company is grouped in one place, regardless of who initiated the request.

A single invoice for every service in the month

At the end of the month, group every billable session and quote for a company into a single invoice in one click, with a line-by-line breakdown of each service. No more one-off invoices sent piece by piece: your client receives a clear summary document, ready to hand over to their accounts department.

Prices shown excluding VAT for your professional clients

As soon as a contact is linked to a company, your quotes, packages and online booking journey automatically show prices excluding VAT, rather than including VAT as for an individual client. Nothing to change manually, nothing to recalculate.

A client area dedicated to the company, not just one person

Every contact linked to the company accesses a shared B2B client area: the company's session history, quotes, invoices and galleries. Whether it's the HR contact who made the request or the accountant who pays the invoice, everyone gets the same overview with their own access.

A contact can belong to several companies, and stay an individual

The same contact can be linked to several client companies with a different role in each, while keeping their personal record for sessions as an individual (family, personal portrait...). One record, one identity, several hats.

An overview of your company portfolio

See all your active client companies at a glance: number of services delivered, amount invoiced, invoices pending, linked contacts. Run your B2B business with the same clarity as your individual client business.

A client company's journey,
step by step

Here's exactly how a corporate photographer manages a client company from first contact through to invoicing, with Fotostudio.

First contact with the company

An HR manager, communications team or executive contacts you with a photography need: corporate portraits, a company event, product packshots. You create the company record and link this first contact with their role. If other people from the company are already in your database (an executive you met at a trade show, for example), you can link them to the same record straight away.

Qualifying the need

You qualify the assignment: number of employees to photograph, locations to cover, scheduling constraints, intended use of the photos (website, social media, internal directory, corporate communications). This information shapes your package and your quote.

A professional quote shown excluding VAT

You send a clear quote with your detailed packages: number of sessions, options, an event-based flat fee or per-service pricing. Because the contact is linked to a company, the quote automatically displays excluding VAT. The finance team can approve it without recalculating anything.

Framework agreement and approval

Once the quote is approved, a framework agreement formalises the terms of the collaboration: delivery terms, image usage rights, invoicing terms, payment frequency. Useful if the relationship spans several months with recurring assignments.

Scheduling the sessions

You schedule time slots with the designated contact(s) on the company side: time slots for employee portraits, the event date, the product shoot day. Every session is linked to the company record, whatever contact is coordinating the schedule that day.

Delivering the work

You shoot, edit, and deliver the gallery or galleries: an individual gallery per employee for corporate portraits, a shared gallery for an event or product shoot. Authorised people on the company side access the images and approve the selection.

Grouped end-of-month invoicing

Rather than invoicing each service as it happens, you group every billable session and quote for the month into a single invoice for that company. The line-by-line breakdown stays visible, but your client only receives one document to process, addressed to the right accounts or payer contact.

Follow-up and retaining the account

The company comes back next year for new portraits, a new event or a new product campaign. All the history is already there: contacts, agreed pricing, delivery preferences. You start from a known base, without rebuilding everything from scratch.

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A portfolio of client companies,
without losing track

An active corporate photographer rarely manages just one client company. Portraits for a law firm, an annual event for an industrial SME, product packshots for an e-commerce brand, an institutional report for a local authority... Every company has its own pace, its own contacts and its own invoicing terms.

Fotostudio gives you an overview of all your active client companies: how many services delivered, how much invoiced, which invoices are awaiting payment, who the linked contacts are. No more searching for information across ten different files.

In practice, here's what you can set up:

A single company record grouping contacts, sessions, quotes and invoices
Monthly grouped invoicing, service by service, in one click
Prices excluding VAT shown automatically for contacts linked to a company
A shared B2B client area for every authorised contact
The complete history of every company, findable in seconds

Organise my B2B business

🏢 Company portfolio

12 active client companies

Services in progress

Invoices paid

Active framework agreements

3 contacts

Moreau & Associates law firm

Corporate portraits

Gallery to deliver

5 contacts

Groupe Lumière Industrie

Company event

Grouped invoice sent

2 contacts

Studio Créatif Ltd

Product packshot

Framework agreement signed ✓

4 contacts

City of Beaumont

Institutional report

Invoice pending

1 contact

Atelier Vertige Ltd

Team portraits

Prospect

3 contacts

Nova Consulting

Annual communications

Invoice paid ✓

A tool built for every type
of B2B assignment

Every corporate assignment has its own constraints and organisation. Fotostudio adapts to how you work with companies.

Behind the term "corporate photographer" lie very different types of assignment. Each type of service has its own logistics, and Fotostudio adapts to each one.

🧑‍💼

Corporate portraits and LinkedIn photos

A day of portraits for an entire company's staff, often on a tight schedule. Each employee can have their own individual gallery, delivered directly or via a centralised access for the HR contact coordinating everything.

🎤

Corporate seminars and events

Annual conference, company party, product launch: these assignments often involve several hours of coverage and a quick turnaround. The event gallery can be shared with all attendees or kept for the organisers only.

📦

Product photography and packshots

Studio shoots for a catalogue or online shop, often billed per service or on a monthly flat rate depending on volume. Grouped end-of-month invoicing is particularly well suited to this kind of recurring collaboration.

👥

Team portraits and visual org charts

Photographing a whole team for a staff directory, a visual org chart or a website "team" page requires precise scheduling across several employees. The HR contact coordinates the schedule, but every contact stays identifiable within the company record.

🏛️

Institutional reports and CSR communications

On-site reports, institutional communications or CSR reporting: these assignments often require a framework agreement setting out image usage rights and the length of the collaboration.

🏢

Multi-site and multi-branch assignments

A company with several branches or sites may have a different contact per site, while still being linked to a single company record. You manage each site locally while keeping invoicing and history centralised at head office level.

Whatever type of assignment you carry out for your client companies, Fotostudio adapts to how you work.

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Product tour: the key tools
for corporate photographers

Company record, grouped invoicing, B2B client area and pricing excluding VAT: how each tool works, in practice, day to day.

Managing client companies

Your company record, with every contact and their role

In Fotostudio, every client company has its own record: legal name, tax details, billing addresses. You link as many contacts as you need, each with a defined role (decision-maker, payer, coordinator, key contact). The same contact can be linked to several companies with a different role in each.

From the company record, you access the entire history: sessions delivered, quotes sent, invoices issued, shared documents. One place to manage the relationship, whoever is coordinating things month to month.

🏢 Groupe Lumière Industrie

Sophie Rambert

HR Manager

Decision-maker

Marc Delville

Finance Director

Payer ✓

Julie Ancel

Communications Officer

Key contact

Pierre Vasseur

Executive

Coordinator

Léa Fontaine

Site Coordinator

Decision-maker

Grouped invoicing

One end-of-month invoice for every service

You set up, once, the services delivered for a company during the month: portrait sessions, an event, packshots. In one click, Fotostudio groups every billable service into a single invoice, with each line itemised by service.

The company's payer contact receives a single, clear document, rather than ten separate invoices. Your accounts stay perfectly traceable service by service, with no extra effort on your part.

🧾 Grouped invoice – July 2026

Groupe Lumière Industrie – 4 services

12/07 – Corporate portraits (8 employees)

€960 excl. VAT

18/07 – Product catalogue packshots

€620 excl. VAT

22/07 – Annual seminar report

€540 excl. VAT

29/07 – New starter portraits

€280 excl. VAT

Total: €2,400 excl. VAT

B2B client area

A client area shared between every contact

The company client area brings together the entire history of the relationship: sessions, quotes, invoices and galleries. Every contact linked to the company accesses it via their own secure link, whether they're a decision-maker, payer or coordinator.

A contact who belongs to several companies, or who is also an individual client, gets a simple space switcher to move between their different roles, with no confusion between their professional and personal files.

💼 Client area – Groupe Lumière

6 sessions · 3 invoices · 2 galleries

5 active contacts

Shared documents

Full history 📋

🔐 Secure access unique to each contact

Pricing excluding VAT

Prices shown excluding VAT, automatically, for your professional clients

As soon as a contact is linked to a company, your quotes, packages and online booking journey can automatically show prices excluding VAT, with nothing to change in your usual setup.

Your individual client still sees prices including VAT. Your professional client sees prices excluding VAT, just as they'd expect internally. The final payment always stays consistent with what was agreed, with no risk of a calculation error.

💶 Price display

Individual client

Price shown including VAT

Contact linked to a company

Price shown excluding VAT

Quote sent

Pricing mode inherited automatically

Invoice issued

No re-entry needed

Why corporate photographers
choose Fotostudio

Numbers, facts, and a B2B module built with photographers who already work with companies.

+3,000

photographers use Fotostudio, individual and professional clients alike

50%

less admin time on average

2018

founded, built with and for photographers

2 months

free trial, no commitment

In concrete terms, here's what changes day to day for a corporate photographer:

✓

A clear view of every client company

No more digging through ten files to find out where a given company stands. Contacts, sessions, quotes and invoices are grouped in a single record, viewable in seconds.

✓

A professional image with purchasing departments

Quotes excluding VAT, a clear grouped invoice, a dedicated client area: every touchpoint builds credibility with a finance team or purchasing department used to dealing with well-organised suppliers.

✓

Less time lost on invoicing, more recurring business

Monthly grouped invoicing avoids one-off invoices and manual chasing. The time saved translates directly into more capacity to win and follow up with client companies.

✓

Software that understands both B2B AND B2C

Fotostudio lets the same contact be linked to a company while remaining an individual client with their own family record. The B2B module is designed to sit alongside your work with individual clients, not replace it.

Frequently asked questions from
corporate / B2B photographers

Good software for a corporate photographer needs to let you manage a client company as an entity in its own right, not just as a single individual contact. That means being able to link several contacts to the same company, each with a defined role, centralising the history of sessions and documents, and invoicing every service in one go. Fotostudio includes a full Companies module: company records with multi-role contacts, grouped invoicing, a B2B client area and pricing shown excluding VAT.

With Fotostudio, you group every billable session and quote for a company delivered over a given period (typically the month) into a single invoice, in one click. Each service appears as a detailed line in the final document, but your client only receives one document to process, addressed to the right payer contact at the company. No more sending invoices session by session.

Every company has its own record in Fotostudio, to which you link as many contacts as you need: the HR manager who organises the sessions, the accountant who pays the invoices, the executive who approves the quotes. Each contact has a defined role within the company, and the full history (sessions, quotes, invoices, exchanges) stays centralised on the company record, whoever initiated each request.

Yes. A contact can be linked to one or several companies with a specific role in each, while keeping their own individual client record for personal sessions (family, individual portrait...). There's no need to create two separate records or duplicate information: the same contact can move between their professional space and their personal space.

Yes. By default, Fotostudio shows all prices including VAT, catalogues and online booking included, a logic designed for individual clients. The Companies module lets you adapt this for B2B: as soon as a contact is linked to a company, your quotes, packages and online booking journey automatically switch to excluding VAT, with no manual setup each time. Your individual clients still see prices including VAT alongside, with no conflict between the two display modes.

The company client area brings together the entire history of the relationship (sessions, quotes, invoices, shared galleries) in one place. Every contact linked to the company accesses it via their own secure link, with the same information but their own identity. A contact who belongs to several companies, or who is also an individual client, switches easily between their different spaces.

Fotostudio adapts to most corporate assignments: corporate portraits and LinkedIn photos, corporate seminars and events, product photography and packshots, team portraits for staff directories, institutional reports and CSR communications, or even multi-site assignments for companies with several branches. Each type of assignment can be organised and invoiced according to its own needs from the company record.

You send your quote from the company record, choosing the recipient contact from among the linked people: the person who expressed the need can receive the quote, while another contact (the payer, for example) can be added in copy automatically. The quote stays linked to the company as a whole, whichever contact responds or approves it.

Yes, this is one of the core principles of Fotostudio's Companies module. Every session delivered, every quote sent and every invoice issued for a company are grouped on its record, with a breakdown by service. You can see the total amount invoiced, pending payments and upcoming deadlines at a glance, without having to check several separate files.

Yes. Many photographers start out with individual clients and gradually build a B2B business. Fotostudio lets both coexist without breaking anything: your individual contacts keep being managed as before, and you can create your first company records as soon as you land your first corporate assignment, using the same contact base if needed.

The organisation rests on two distinct but linked levels in Fotostudio: the individual contact record for your individual client business, and the company record for your B2B business, to which contacts are linked with their roles. The same contact can exist in both worlds without duplication. You keep an overview specific to each type of client: VAT-inclusive invoicing and individual follow-up on one side, grouped VAT-excluded invoicing and a shared client area on the other.

The software built for B2B corporate photographers

The everyday B2B challenges corporate photographers face

Too many contacts for a single company

One invoice per session, when a single one would do

Pricing built for the general public, not for B2B

No centralised space for the client company

One contact, both individual AND professional

A company's history scattered everywhere

A solution built forthe B2B relationship

A centralised company record for every professional client

A single invoice for every service in the month

Prices shown excluding VAT for your professional clients

A client area dedicated to the company, not just one person

A contact can belong to several companies, and stay an individual

An overview of your company portfolio

A client company's journey,step by step

First contact with the company

Qualifying the need

A professional quote shown excluding VAT

Framework agreement and approval

Scheduling the sessions

Delivering the work

Grouped end-of-month invoicing

Follow-up and retaining the account

A portfolio of client companies,without losing track

A tool built for every typeof B2B assignment

Corporate portraits and LinkedIn photos

Corporate seminars and events

Product photography and packshots

Team portraits and visual org charts

Institutional reports and CSR communications

Multi-site and multi-branch assignments

Product tour: the key toolsfor corporate photographers

Your company record, with every contact and their role

One end-of-month invoice for every service

A client area shared between every contact

Prices shown excluding VAT, automatically, for your professional clients

Why corporate photographerschoose Fotostudio

A clear view of every client company

A professional image with purchasing departments

Less time lost on invoicing, more recurring business

Software that understands both B2B AND B2C

Frequently asked questions fromcorporate / B2B photographers

What software should I use to manage corporate clients as a photographer?

How do I invoice several sessions on a single invoice for a company?

How do I manage several contacts within the same client company?

Can the same contact be both an individual client and linked to a company?

Can Fotostudio show prices excluding VAT for professional clients?

How does the client area work for a client company?

What types of B2B photography assignments can Fotostudio handle?

How do I send a quote to a company with several points of contact?

Can I track a client company's full history (sessions, quotes, invoices)?

Is Fotostudio suited to photographers starting a corporate business alongside individual clients?

How do I organise my business between individual clients and company clients?