From the first enquiry to photo delivery, keep control of every shoot without juggling multiple tools.
2 months' free trial, no commitment
Deposit received
Maternity shoot – €80
New booking
Family session – 15 May
Contract signed
Sophie L. – Boudoir session
Gallery opened
Emma P. viewed 32 photos
Nothing extraordinary. Just the everyday friction points of a portrait photographer's working life.
Un message Instagram, un email, un SMS. Tu jongles entre trois canaux, tu notes les demandes sur un post-it, et parfois une cliente attend une réponse depuis 4 jours sans que tu t'en rendes compte.
You have a Word template somewhere. You track it down, change the name and date, sometimes forget to update the price. Then send it as a PDF. Then the client says they can't find it.
"When are you free?" "The 12th or the 19th?" "Actually the 19th doesn't work..." Finding a slot for a shoot (maternity, family, boudoir...) can sometimes take longer than the shoot itself.
The deposit is due at booking, the balance before the shoot. But you don't always have time to check, and chasing a client for payment is awkward. Result: you sometimes show up without having been paid.
You send the gallery link. The client visits it. But you have no idea if they've looked at the photos, downloaded their files, or whether they're happy. And upselling? That's been long forgotten.
Who's at the quote stage? Who's still waiting for their contract? Which client hasn't replied to the questionnaire? In peak season, it all piles up. And things fall through the cracks.
These situations are part of many portrait photographers' daily reality. But they shouldn't be slowing down your business.
Try for freeNot a feature list. What you can actually do, shoot after shoot, client after client.
Centralise all your enquiries (email, form, social media) in one place. See at a glance where each client stands, from first contact to booking. Find a returning client's full history in seconds.
Your booking page is available 24/7. The client picks their slot, pays their deposit and signs their contract. You just get a notification. No more endless messages to nail down a date.
Create your templates once. Then each client automatically receives the right document at the right moment: quote, electronically signed contract, preparation questionnaire. You only step in when something unusual comes up.
Deposit at booking, balance before the shoot: you set the rules once. Fotostudio sends reminders automatically and generates your invoices. You arrive at the shoot with the deposit already collected.
A professional gallery in your own style. Your client selects their favourite photos, downloads their files and orders prints or products directly from the gallery. Automatic reminders before expiry often trigger purchases you'd never have had time to prompt yourself.
Shoot reminder, preparation questionnaire, post-delivery email, gallery expiry reminder — each message goes out at the right moment, in your voice. You stay present without being constantly available.
Here's exactly how a portrait photographer manages a complete shoot with Fotostudio, from the very first enquiry to a returning client.
A client contacts you about a shoot (maternity, newborn, family, boudoir, studio portrait...) via your website, Instagram or your Fotostudio form. Their enquiry lands directly in your CRM. You see their message, the type of shoot they want, their availability — and reply from within the interface without any copy-pasting.
In a few clicks, you send a tailored quote with your packages, options and payment terms. The client approves online. If they're hesitant, you follow up from their file at the right moment.
The client picks their slot online, electronically signs their contract and pays their deposit. You get a notification. They get a confirmation. Everything is stored in their file.
A few days before the shoot, Fotostudio automatically sends your preparation questionnaire (outfits, desired style, session mood, practical information) and a booking reminder. The client arrives prepared. So do you.
On the day, you're fully focused on your work. Everything else has already been sorted: the contract is signed, the deposit is in, the client is briefed. You can concentrate entirely on the photography.
You import your photos into Fotostudio and publish the client gallery. They receive a personalised access email with your branding. They select their favourite photos, download their files and can share the gallery with their family.
From the gallery, you offer prints, albums and additional files through the built-in shop. And Fotostudio automatically sends a reminder before the gallery expires — which often triggers last-minute orders.
A year after the maternity shoot, you can send a message to offer a family session. Your clients come back, because you haven't disappeared. And you have their entire order history in one place.
Mini sessions are perhaps the most logistically demanding format for a portrait photographer. You can have ten clients to manage in a single day, with 20-minute slots, deposits to collect, confirmations to send, and galleries to deliver one by one afterwards. One poorly organised day and your entire schedule is thrown off.
Fotostudio lets you run your mini sessions smoothly, without juggling multiple tools or endless messages. You publish your event with your available slots. Each family books their slot online, pays their deposit and signs the contract. On the day, you have nothing to manage except your photography.
In practice, here's what you can set up:
Every type of portrait shoot has its own tempo, constraints and client expectations. Fotostudio adapts to the way you work.
Behind the term "portrait photographer" lie very different realities. Each speciality has its own specific constraints, and Fotostudio adapts to each of them.
A maternity shoot requires careful planning and sensitive communication. Your preparation questionnaire lets you anticipate the expectant mother's needs and avoid surprises on the day: weeks of pregnancy, wishes, physical limitations. The contract clarifies rescheduling conditions in case of early birth. And after the baby arrives, you can automatically follow up with a newborn session offer.
Newborn shoots are often booked months in advance and confirmed around the birth. Fotostudio handles this dual timeline: a pre-booking without a set slot, then automated confirmation once the baby is born. The 48h reminder before the session also helps ensure the newborn is well-rested on the day.
Family shoots often involve coordinating the diaries of several adults. Online booking simplifies this logistical challenge. Your seasonal mini sessions (back-to-school, Christmas, spring) are easily managed with the dedicated feature, and each family receives their own individual gallery.
A boudoir shoot requires particularly careful communication beforehand. The preparation questionnaire lets you create a space of trust: desired mood, outfits to bring, level of undress, physical limitations — all asked in the right way, in a customised form you write just once.
Dog, cat, horse: pet sessions come with their own logistical considerations. Your questionnaire can include details about the animal (breed, temperament, habits), liability clauses in the contract, and your cancellation terms if the animal isn't cooperating. Practical and specific, not generic.
Corporate portraits, headshots, artistic portraits: you often work with clients who have little time and high expectations. Online booking cuts out the back-and-forth, the contract sets the terms, and the gallery with built-in selection tool simplifies the final photo choice.
Whatever your speciality, Fotostudio works because you customise every template to suit the way you work.
Try free for 2 monthsHere are some concrete examples of what you can put in place in your portrait photography business with Fotostudio.
When a client contacts you about a portrait session, their enquiry lands automatically in your CRM with all the details: type of shoot requested, preferred date, message, source. You have a clear pipeline view: prospects, quotes sent, confirmed bookings, completed shoots.
No more sticky notes, no more spreadsheets, no more emails buried in your inbox. Just a dashboard.
The session questionnaire is sent automatically a few days before the appointment. You customise it by shoot type: maternity, family, boudoir or newborn. The client answers at their own pace, from their phone.
Result: fewer questions before the shoot, fewer surprises on the day, and a client who feels looked after from the start.
Your client gallery is personalised with your logo and brand colours. The client can select their favourite photos, download their HD files and order additional products directly from the gallery.
The experience is professional. And additional sales happen by themselves, without you needing to chase anyone.
Set up the shoot reminder 48h before, the questionnaire 10 days before, the gallery delivery notification, the expiry reminder, the post-shoot thank-you email... Once configured, everything goes out automatically. You only step in when something unusual comes up.
It's not magic. It's just your business running without you.
Numbers, testimonials, facts.
In concrete terms, here's what changes day to day:
No more confusion or forgotten tasks during peak season. Every client file is clearly visible, with its status, documents and deadlines.
Easy booking, clear contract, elegant gallery: your clients see you as a well-organised professional. That builds trust and generates referrals.
Galleries with a built-in shop and automatic pre-expiry reminders generate additional sales you'd never have had time to trigger manually.
Fotostudio has been designed from day one for photographers, not for plumbers, consultants or physios. Every feature is conceived in the context of a photography business.
"As a photographer, organization is key to offering my clients the best possible experience. Since I discovered Fotostudio, my daily life has completely changed.
This CRM has simplified managing my photo sessions, from bookings to invoices, everything is now centralized and accessible in just a few clicks. No more forgotten details or wasted time, I can finally focus on the essential: creativity and the art of capturing unique moments.
I 100% recommend it to professional and passionate photographers who want to free themselves from administrative work to refocus on their passion!"
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